Google Migration Checklist
Tutorials and Cheat Sheet
You can check your Google storage usage at: https://drive.google.com/settings/storage
Ever used your vt.edu account on an Android phone? You may have files in many google services you are not even aware of! Be sure to check them all. Google Takeout may be a good way to see what you have.
The only services that are going away are Gmail, Calendar, and Photos.
| Goal | Service | Action | Migration Path | Still on Google After Migration | Deadline | Recommendation |
|---|---|---|---|---|---|---|
| Prep | All Google | Personal files removal from VT Google | Self | No | ASAP | |
| Prep | "Shared with me" | Copy files you want to keep access to | Self | Some | ASAP | Tutorial |
| Prep | Google Forms | Copy Forms others own | Self | Some | ASAP | Tutorial Available soon. |
| Goal 1 | My Drive | Remove Personal Files | Self | 5GB Max | ASAP | Tutorial |
| Goal 1.5 | Google Photos | Remove ALL Photos | Self | No | 10/30/2023 | Tutorial |
| Goal 2 | Shared Drives | Remove Personal Files and Claim Drives | Self | Some | 10/30/2023 | Tutorial |
| Goal 3 | Google My Drives | Remove Unnecessary work files | Self | No | 12/15/2023 | Tutorial coming soon. |
| Other | Gmail | Migrate to Outlook | Automated | No/Maybe | 11/2023 | Wait for University Solution |
| Other | Calendar | Migrate to Outlook | Automated | No/Maybe | 11/2023 | Wait for University Solution |
| Other | Finalize | Finalize Storage Needs | with IT Staff | No/Maybe | 2/30/2024 | Work with IT |
Other services you need help with? Contact your IT Staff.